Free template

Client intake form

Everything worth knowing before session one. Print it for the clipboard, or save it as a PDF and send it ahead of the first meeting.

About you

Full name
Date of birth
Phone
Email
Emergency contact (name)
Emergency contact (phone)

Your goals

What's the #1 thing you want from training?
Why now — what prompted this?
How will we know it's working in 12 weeks?

Training history

Current activity (what, how often)
Past training experience (gyms, sports, coaches)
What's worked well for you before?
What's made you stop in the past?

Health

Any current or past injuries that affect how you move?

YesNo
If yes, details

Any medical conditions your trainer should know about?

YesNo
If yes, details

Are you taking any medications that affect exercise?

YesNo

Has a doctor advised you to limit physical activity?

YesNo

Lifestyle

Occupation (sitting / standing / physical)
Typical sleep (hours/night)
Stress level (1–10)
Current eating habits, in a sentence

Logistics

Days per week you can train
Preferred days / times
Where will you train (gym, home, equipment)?
Anything else your trainer should know?

Agreement

The information above is accurate to the best of my knowledge. I'll tell my trainer if anything about my health or circumstances changes.

Signature
Date

Get all three templates in your inbox

The intake form, the PAR-Q and the program sheet — one email, ready to forward to future-you.

More free templates

Pre-exercise screening (PAR-Q)

The standard seven readiness questions every new client should answer before their first hard session.

Program template

A clean weekly programming sheet — print it, or download the spreadsheet version and build in Sheets or Excel.

Or skip the paperwork entirely

Intake, screening and check-ins are built into AirFit as forms your clients fill in on iOS, Android or the web — answered, stored and sitting next to their program. Free forever for your first 5 clients.

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